University of Connecticut University of UC Title Fallback Connecticut

Instructions for E-Remit

Cash/Check Deposits

  • Select “Create Cash/Check Deposits” on left.
  • Choose your department and initiator, click “Next”.
  • On the calculator screen, input your cash/coin detail on Step 1.
  • On Step 2, input your check details (check number and amount).  If you have multiple checks, hit enter after inputting the amount of each check to add a line.
  • Click next.
  • Select Cash or Check in the Deposit Type drop-down box (cash and checks will be listed on separate lines.
  • Enter your FRS Account and Subcode.
    • The Account and Subcode Descriptions will fill in automatically.
    • If the Account or Subcode is invalid, the description will say “Invalid”. If you have an “Invalid” account, email Cash Operations at cashoperations@uconn.edu with the FRS Account and Subcode that you need added.
  • Enter the Deposit Amount for that FRS Account.
  • Enter a short description. This description will show in FRS.
  • If you need to add another FRS Account, click the “+” button on the right, and enter the next Account and Subcode information.
  • If you want to save this deposit and NOT submit it at this time, click “Save for Later Editing”.
  • If you are ready to submit the deposit, click “Next”.
  • Review the deposit. If you need to make changes, click “Back”. If you are ready to submit the deposit, click “Confirm”. Once the deposit is submitted by clicking “Confirm”, you cannot make any changes. You will instead have to void the deposit.
  • Make note of your e-Remit number and deliver deposit to Cash Operations.

Credit Card Deposits

  • Select “Create Credit Card Deposits” on left.
  • Choose your department and initiator name, click “Next”.
  • Enter your FRS Account and Subcode.
    • The Account and Subcode Descriptions will fill in automatically.
    • If the Account or Subcode is invalid, the description will say “Invalid”. If you have an “Invalid” account, email Cash Operations at cashoperations@uconn.edu with the FRS Account and Subcode that you need added.
  • Enter the Deposit Amount for that FRS Account.
  • Enter a short description. This description will show in FRS.
  • If you need to add another FRS Account, click the “+” button on the right, and enter the next Account and Subcode information.
  • If you want to save this deposit and NOT submit it at this time, click “Save for Later Editing”
  • If you are ready to submit the deposit, click “Next”.
  • Review the deposit. If you need to make changes, click “Back”. If you are ready to submit the deposit, click “Confirm”. Once the deposit is submitted by clicking “Confirm”, you cannot make any changes. You will instead have to void the deposit.
  • Cash Operations will receive your deposit electronically and verify it when the funds are credited to the bank.

Wire Deposits

  • Select “Create WireTR Deposits” on left.
  • Enter your FRS Account and Subcode.
    • The Account and Subcode Descriptions will fill in automatically.
    • If the Account or Subcode is invalid, the description will say “Invalid”. If you have an “Invalid” account, email Cash Operations at cashoperations@uconn.edu with the FRS Account and Subcode that you need added.
  • Enter the Deposit Amount for that FRS Account.
  • Enter a short description. This description will show in FRS.
  • If you need to add another FRS Account, click the “+” button on the right, and enter the next Account and Subcode information.
  • If you want to save this deposit and NOT submit it at this time, click “Save for Later Editing”
  • If you are ready to submit the deposit, click “Next”.
  • Review the deposit. If you need to make changes, click “Back”. If you are ready to submit the deposit, click “Confirm”. Once the deposit is submitted by clicking “Confirm”, you cannot make any changes. You will instead have to void the deposit.
  • Cash Operations will receive your deposit electronically and verify it when the funds are credited to the bank.

Deposit Template

  • Select “Create WireTR Deposits” on left.
  • If you use the same set of FRS Accounts and Subcodes regularly, you can create and save a template.
  • Select “Deposit Template” on left.
  • Name the template.
  • Enter the FRS Accounts and Subcodes.
  • You can add more lines by either selecting the “+” on the right, or by entering how many lines you need at the bottom of the screen and clicking “Add Lines”.
  • You can create more than one template by following the above steps.
  • If you need to modify a template, select the template name from the list of Existing Templates and make the necessary changes. Click “Save Template” once finished.

 Tracking a Deposit

  • To check the status of a deposit, select “Track Requests” on left.
  • For an exact match, enter the Remittance ID. This can be found on the deposit receipt.
  • You can also search for a deposit using any of the other fields shown. However, this will show any and all deposits that may meet the entered criteria.
  • Click “Search”.
  • A list of matching deposits will appear. It will also show each deposit’s current status. You can click on the Remittance ID to see the details of the deposit.

Voiding a Deposit

  • Use Track Request to search for the deposit you want to void(you can only void deposits that you personally initiated). Once the deposit has been received by Cash Operations it cannot be voided.
  • Select the appropriate Remittance ID from the list of deposits.
  • Enter the reason for voiding the deposit. When ready to void, click “Void It”. An email will be sent to the Department Head informing them that a deposit has been voided.
  • Once successfully voided, a confirmation screen will appear.
  • Click on “Return to Track Request View” and make sure the remittance status has changed to “Voided”.

Reconciliation

  • You will receive an email reminding you to reconcile your deposits on a weekly basis.
  • To reconcile, select “Reconciliation” on the left.
  • Choose your department.
  • A list of deposits waiting to be reconciled will appear.
  • After verifying that the deposit correctly posted to FRS, select the box next to the deposit.
  • Select “Reconcile Selected Deposits” at the bottom of the screen. Once a deposit has been successfully reconciled, it will be removed from the list.

Change Orders & Advances

  • Select Chg.Order/Adv.
  • Change Orders-   On the first calculator, input the denominations of cash/coin that you will be bringing to Cash Operations in exchange for your change order.  Click next.
  • The next calculator is where you will input the denominations you are requesting for your change order.  You can also indicate the delivery option.  Dunbar delivery is only available for areas whose deposits are picked up daily by Dunbar.
  • In the comment section, you can input when you would like your change order to be ready.  Please give ample time, especially on high dollar requests.
  • You will receive an email from Cash Operations when your change is ready for pickup.
  • Advances-  Input the denominations you are requesting for your advance in the calculator.
  • Enter your pickup date and delivery option (Dunbar or in person) and the return date and delivery option.  Dunbar delivery is only an option for departments whose deposits are picked up daily by the Dunbar carrier.
  • Please remember that there is a one day delay if you are getting your advance delivered by Dunbar, so if you need it on Wednesday, your pickup date will be Tuesday.
  • You can input any special instructions into the comment section.
  • Click next to review your request.
  • Then confirm once you have verified the information is correct.