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Cancellations and Refunds

VOLUME I:               Policies Related to Student Financial

 

SUBJECT:                 Cancellations and Refunds

 

SOURCE:                   Bursar’s Office

 

DATE ISSUED:        

 

POLICY NO.

 

RATIONALE:           To establish guidelines for Undergraduate Students cancellations and refunds

 

POLICY:                    Cancellations and Refunds

Following below is an overview of University cancellation and refund policy. It is not intended to replace official information that may be found in the current Undergraduate Catalog at http://www.catalog.uconn.edu

All undergraduate students who withdraw from the University for any reason must secure from the Dean of Students’ Office written acknowledgement of their withdrawal, and arrange with that department the details of their leaving.

No refunds are made unless this procedure is followed. See the section below on Withdrawal and Cancellation, and Leave of Absence for further comment.

The University grants a full refund of advanced fees to any student academically dismissed. In certain other instances, including illness, adjustments to the following schedule of refunds can be made at the discretion of the Dean of Students.

Where notice of cancellation is received through the first day of classes of a semester, full refund (less the nonrefundable acceptance fee) is made if fees have been paid in full.

Refundable Fees:

  • Tuition
  • General University fee
  • Residence Hall fee (conditions apply)
  • Board fees
  • Student Union fee
  • Student Government fee
  • UCTV fee
  • Daily Campus fee
  • Infrastructure Maintenance fee
  • Student Transit fee
  • UConn PIRG (optional fee)
  • Deposit Account balance
  • Cooperative Bookstore Account balance

Nonrefundable Fees

  • Acceptance fee
  • Late Payment fee
  • Continuous Registration fee

After the first day of classes, withdrawal adjustments are made only on refundable fees according to the following schedule:

Remainder of the 1st calendar week ……………………………………………………..90%
2nd week ……………………………………………………………………..………………….60%
3rd and 4th week ………………………………………………………………………………50%
5th week through 8th week ………………………………………………………..……….25%

 

(Calendar weeks run Monday through Sunday; whatever day of the week on which the semester begins, the following Sunday ends the first calendar week.)

In addition, there will be a pro-rata policy in effect for those students leaving the university who have accepted Title IV funds. This is a new requirement from the federal government. These funds include Pell Grant, Educational Opportunity Grant, Perkins Loan, and Stafford Loan (subsidized and unsubsidized) and Plus Loans.

This policy determines the amount of federal funds that a student is entitled to use by calculating the number of days attended divided by the number of days of the semester and multiplying this percentage times the funds received. The amount the student is not entitled to keep is then returned to the proper program(s).

Because of the new rules, the student may be required to repay part of the loan(s) prior to the 6-month grace period.

 

Withdrawal, Cancellation and Leave of Absence

Withdrawal
Voluntarily terminating enrollment during a semester that is in progress is known as Withdrawal. Students may withdraw anytime until the last week of classes. Students who fail to attend classes in all courses and do not officially withdraw should expect to receive a failing grade in all courses. Students who officially withdraw receive neither credits, nor “F’s” or “W’s” for courses taken during that semester. Only the date of withdrawal will be entered on your official transcripts. No student who withdraws after the end of the sixth week of a semester will be readmitted for the following semester unless there were extenuating circumstances surrounding the withdrawal.

It is extremely important that withdrawing students contact Student Affairs. If they do not, they could find a semester full of F’s or N’s recorded on their transcript, making any subsequent return more difficult. Students that have withdrawn from the University must apply for readmission (see Readmission).

 

Cancellation of Registration
Cancellation of registration must take place prior to the beginning of a semester. A student who knows they will not be returning to the University after completing the semester should contact Student Affairs. Cancellation must take place prior to the day of classes of a semester. Students that have cancelled their registration must apply for readmission (see Readmission).

Leave of Absence
This is the formal status describing the relationship to the university of a student who has left the school temporarily for particular reasons and who has arranged to resume studies at a specific time. It is a commitment by the University of Connecticut to readmit the student, and their leave status is entered on their transcript. Students in good academic standing can request a leave of absence from Student Affairs.

If a Leave of Absence is denied, the student may still cancel their registration or withdraw and retain the right to request readmission. Students that have been granted a leave of absence must apply for readmission (see Readmission).

Readmission
Students seeking readmission to the University must complete a readmission application that is available from Student Affairs. Students seeking readmission should contact Student Affairs to ensure they have satisfactorily fulfilled any readmission requirements.